Minutes of Meeting

Minutes of Meeting

Survey no. 6, Mahalunge-Balewadi, Pune – 411045
Minutes of the 4th Executive Committee Meeting of PTA (Closure meet)

VENUE : Board Room – PICT Model School
Date : 20.04.2019
Time : 9.00 am


  1. Welcome address.
  2. Adoption of the Minutes of the 3rd Executive Committee Meeting.
  3. Sharing the statement of the PTA membership fee for 2018 - 2019.
  4. Vote of thanks

Welcome address:

The Director Principal welcomed the members for the Closure Meeting. She thanked the members profusely for collaborating with the school and sharing the vision of the school.

Adoption of the Minutes of the 3rd Executive Committee Meeting:

The minutes of the 3rd EPTA Meeting were read out by Ms. Jaya Swami and the same was unanimously adopted by the meeting.

The Meeting was informed that the process of forming the new EPTA for the academic year will commence on 25th April. The EPTA draws will be made in the presence of the parent representatives of the SMC.

The Director Principal a feedback of the events in the second term of 2018-19.

NCERT books are the text books for grade 8 for the academic year 2019-20. The NCERT books are made available in all the classrooms from grade 1 to grade 7 for reference.

Career Counselling: The school is in the process of finalizing the course of action for Career Counselling for learners from grade 8 and upwards.

Vocational Education: Parents from various fields are invited to the school to give the learners an exposure to various career options. Parents are volunteering to visit the school and enrich the learning process. The Director Principal placed on record her gratitude to the parents for collaborating with the school.

Science exhibition: Learner collaboration across grades will be planned for school events, especially during the Science exhibition.

Shoes in the Auditorium: The Parent representatives were of the firm opinion that the learners should take responsibility for their shoes. Parents should label the shoes and the school will not be responsible for misplaced shoes.

Practice work: The School has streamlined the practice work, assessments and assignments which is informed to t the e parents through the weekly Beacon.

Saturday School for grades 6 and above: The Chairperson informed the meeting that the school timings for Saturdays will be reviewed end June and parents will be informed accordingly. A feedback from the learners will be taken.

Sports and Library: The Chairperson informed the meeting that the school library is upgraded and the school will continue to upgrade the library. Sports and Library sessions will not be compromised. The Shooting range is ready and will be made as a compulsory sporting activity for learners from grades 6 and above. The school is in the process of organizing the Coaches for this activity.

ETH Notifications: The School has streamlined the notifications that go out through the school portal and will continue to work to smoothen out the loopholes.

Admission process for 2019-20: The Consent Form was sent out to parents in December before seats were released for the academic year 2019-20.

Additional Paid programmes: The Chairperson informed the meeting that the school is collaborating with Research scholars and Academicians across subjects to create a Think Tank to work on Concept based MCQS. The meeting was also informed that learners across grades will also be exposed to grade appropriate Computer Based Tests. The meeting was informed that the school may make this as an add on to the school fees after placing it in subsequent EPTA meetings.

Sharing the statement of the PTA membership fee for 2018 – 2019:

EPTA Accounts: The Chairperson tabled the PTA account statement for 2018-19. The meeting adopted the same unanimously and it was resolved to carry over the surplus amount of Rs. 1071/-(rupees One Thousand and Seventy One only) as the opening balance of the 2019-20 PTA account.

The Chairperson opened the house for discussions since all the agenda items were covered.

The parent representatives informed that there were concerns regarding the new uniform Vendor. Taking the suggestions of Mrs. Bharat and Mrs. Patwardhan, both parent representatives it was decided the uniform vendor will be present during the PTMs, so that parents can talk to the vendor. Dr. Chaudhuri took the suggestion and also proposed that a Google form will be sent out in the month of July to all the parents seeking feedback on the uniform. This feedback will be reviewed in the in EPTA meeting August –September for further deliberation and action.

The parents also suggested that learners should be allowed to come to school in casual clothes during festive occasions and celebrations at school. This suggestion was accepted.

The parents expressed that the learners of FSM could not showcase their skills in the Annual concert. The Chairperson informed the meeting that to accommodate all the learners on stage is a huge challenge. The school will provide ample opportunities to all the learners throughout the year to perform on stage. Also the Annual Concert for 2019- 20 will be in the month of February.

Adoption of the Minutes of the Meeting – 20-04-2019

The minutes of the meeting was unanimously accepted and approved by the members of the EPTA present in the meeting.

Vote of Thanks:

The meeting ended with a heartfelt thanking of all the members for their collaboration during the year 2018-19.

Admission Enquiry 2019-20
Student Date of Birth
Admission Enquiry 2019-20
Student Date of Birth