PICT MODEL SCHOOL
Survey no. 6, Mahalunge-Balewadi, Pune – 411045
Minutes of the 3rd Executive Committee of Parent Teacher Association
(EPTA) Meeting
Date: 18 th October, 2018, Thursday
Time: 10.30am to 12.30 pm
Venue: Board Room of PICT Model School
Members Present:
Dr. Pampa Chaudhuri |
Chairperson |
Ms. Jaya Swami |
Secretary, Teacher Representative- Grade 3 |
Ms. Amruta Patwardhan |
Jt. Secretary, Parent Representative-Grade 6 |
Mr. Nazim Sheikh |
Parent Representative -Sr. Kg |
Ms. Harsimran Ahuja |
Parent Representative -Grade 2 |
Ms. Priyanka Birajdar |
Parent Representative -Grade 3 |
Ms. Santosh Wadhwa |
Parent Representative -Grade 5 |
Ms. Jaya Bharat |
Parent Representative -Grade 7 |
Ms. Mitranjali Chakraborty |
Teacher Representative- Nursery |
Ms. Ashwini Gramopadhye |
Teacher Representative- Jr. Kg |
Ms. Vaishali Vyas |
Teacher Representative-Sr. Kg |
Ms. Sneha Bandopadhayay |
Teacher Representative-Grade 1 |
Ms. Nivita Michael |
Teacher Representative- Grade 2 |
Ms. Jimmy George |
Teacher Representative- Grade 4 |
Ms. Shilpa Dubey |
Teacher Representative- Grade 5 |
Ms. Anupama Patwardhan |
Teacher Representative- Grade 6 |
Ms. Sophia Rasundram |
Teacher Representative- Grade 7 |
Members Absent:
Ms. Rajashree Suryawanshi |
Vice Chairperson, Parent Representative Grade 4 |
Mr. Abhijit Padale |
Jt. Secretary, Parent Representative- Jr. Kg |
Ms. Deepali Padale |
Parent Representative- Nursery |
Mr. Sunil Kamble |
Parent Representative -Grade 1 |
The meeting began at 10:30 A.M as the required quorum (one third of the total members and 50% of the parent representatives) was available. Dr. Pampa Chaudhuri, Chairperson of the EPTA of PICT Model School, began the meeting by welcoming the members and reading out the agenda of the day.
1) Adopting the minutes of the 2nd EPTA
Ms. Jaya Swami, Secretary, read out the minutes of the 2nd EPTA held on 2nd August, 2018. The members approved the minutes of the 2nd EPTA meeting without any modifications.
2) Review of the first term of current Academic Session
The Chairperson acknowledged and praised the efforts and support of the parents as well as educators during the entire term. She enumerated the major calendar events that took place since the last EPTA meeting on 2nd August, 2018.
Thereafter, the Chairperson opened the floor for observations and suggestions regarding Term 1 to the other members.
Ms.Jaya Bharat, Parent Representative of Grade 7 put across the following points as suggestions:
3) Upcoming Events in Term 2
Dr.Chaudhuri enumerated the major events in this quarter of Term 2 which is as follows:
Event Name | Dates | Details of the event |
---|---|---|
Annual Day - Pre- Primary, Grade 1 and Grade 2 | 15 December 2018 | Pre-Primary event would happen in morning and for Grade 1 and 2 in evening hours. Vendor contract for costumes was shared with EPTA members. |
Annual Day - Grade 3 to 7 | 22 December 2018 | To happen in evening hours. |
XSEED Teaching Learning Audit | 24 October and 26 October 2018 | To observe and inspect the teaching methodology |
Joy of Giving Week | 29 October to 02 November 2018 | Learners will hand over the items as mentioned in Beacon Week 22 to the helper staff as a token of appreciation. |
Inter house Dodge ball Competition (Grades 5 and above) | 26 October 2018 | As the skating rink is not in place, Grades 5 and above will have Dodge ball Competition in lieu of. |
Professional Development | 6th October, 2018 | Special educators along with Performing Art educators attended a workshop organised by Dr.Shanta Vaidya Foundation to understand the learners having exceptional needs. |
Swimming pool | Operational from 29 October 2018 | Special timetable from 29 October to 02 November 2018 to enable all learners to get into the pool. However, children having cough and cold and other medical restrictions shall not be permitted to get into the pool. Regular sessions would commence post Diwali vacations. |
Shooting range | November, 2018 | All learners of Grades 6 onwards would be exposed to shooting considering the benefits it has on improving the level of concentration. |
The Chairperson also stated that from this term, School has commissioned a new digital solution – ETH for all academic, administrative and financial transactions both internal as well as external. Parents have got individual log in and password through which they can access all notifications and circulars from our end. They have access to the Parent App too through which they can access the portal from their smart phones. All Beacons and all notifications from 1st October have been sent through this portal and we are trying to sort out all technical glitches as and when the parents are reporting. From 22nd October, 2018, for the convenience of all, all notifications from School will be numbered just as Beacon.
All members were notified that for better administration henceforth, parents have to make all payments online through this portal only.
Ms.Jaya Bharat, Parent Representative of Grade 7 requested if the functionality of the online application can be enhanced to give an alert for new notifications. The Chairperson assured that the feasibility would be explored.
4) Admissions for the academic year 2019-2020
Admission process of siblings for the academic year 2019-2020 has been initiated between 5th October and 12th October, 2018. The entire admission process for the Siblings would conclude in October 2018. The members were notified that admissions for Sr. KG and Grades 1 to 3 for the next academic year would be subject to cancellation only.
In the month of December, all existing parents will receive the revised fee structure along with an estimate of all applicable additional payment towards external assessments/ programmes, uniforms, transport, cafeteria etc. along with a consent form which they have to submit to express their intention to continue with the School for 2019-2020. Based on this information, seats will be released in the respective grade levels by the second week of January 2019.
Admission process for outsiders will commence from the month of December 2018 and application will be taken through the ETH portal only.
5) Pre-Primary to come under “Nestling’
The members were informed that for better management, the entire Pre-Primary section will henceforth come under ‘The Nestling’ header although nothing will change in terms of facilities and curriculum. The learners from Nestling would be directly enrolled to PICT School. A new website for Nestling is under process.
6) Feedback for Transport, Cafeteria, Uniforms and Books
7) External Paid Programs (’19 - ‘20)
EPTA members were requested to reach out to parents of Grades 5 onwards for their feedback to incorporate additional paid programmes that aligns with the vision and mission of the School from external vendors for the upcoming year.
Ms. Jaya Bharat, Parent Representative of Grade 7 requested to send the relevant information by mail so that it can be deliberated upon with all parents.
This would be reviewed in the next meeting.
8) Miscellaneous
Ms. Amruta Patwardhan, Jt. Secretary & Parent Representative of Grade 6 put forward her suggestion to select a buddy representative along with the parent representatives during the selection process in the beginning of the academic year. However, after deliberation, all the members unanimously accepted that selecting a buddy representative is out of the purview of the Maharashtra Educational Institutions (Regulation of Fee), Rules, 2016 and therefore, will be redundant herewith.
Dr.Chaudhuri took all the members for a school tour to show all the infrastructural development in the School since the 2nd EPTA Meeting in August, 2018.
The meeting ended with a vote of thanks by the Chairperson at 12:30 pm.